1. Properties > General Tab: separator page ...
2. Properties > Ports Tab: Printer Pools
3. Properties Ports Tab: Redirecting Documents
4. Properties > Scheduling Tab: Printer Priorities
5. Properties > Scheduling Tab: Printer processing
5. Properties > Sharing Tab: Shares ; Drivers and Network components required
6. Properties > Security Tab: Permissions (Auditing, Ownership)
7. Properties > Device Tab: Hardware Settings
8. Managing Print Servers
9. Printer settings in the Registry
10. DLC Protocol
11. Troubleshooting
12. Print Browser

Location:
Seperator Page: Identify documents and easiest way to switch print modes. Winnt\System32\...

• Sysprint.sep = postscript
• pcl.sep = switches printing mode to PCL for HP series
• pscript.sep = switches printing mode to postscript for HP

Print Processor: much more advanced than Windows 95. Leave the default alone! EMF ... RAW ... etc. Interface settings through the Scheduling Tab.
Print Test Page: Duh.
New Driver: Duh.

Printer Pooling - ONE software interface
	Benefits: 1. Decreases time that documents wait in print queue. 2. Simplifies Administration 3. Software (printer)  handles decisions on which print device (hardware) is available and sends documents through ports in order received.

Connected to MULTIPLE print devices (HARDWARE) through MULTIPLE PORTS.

Add Port:  "Click this to specify vendor-specific port monitors or a port that supports a network printer, such as HP Network Printers, TCP/IP or UNIX printers (using the LPR port); Mac Printers, DEC Digital Network ports; etc."
Delete Port: Duh
Configure Port:

• LPT: transmission retry
• COM: Ports Applet settings

Use Ports to redirect documents:

• can be directed to local printer server or different print server ; however, both devices must use the same device driver.
  • For local print device: select a different port
  • For different print server: ... Properties > Add Port > New Port > Port Name: type the UNC to printer on different print server

Enable Bi-directional support: two way communication between printer and PC. Bi-directional cable required.

Print Priorities -  2 software interfaces
	Benefits: 1. Managing time sensitive documents. "Available" for scheduling big documents to print during off-peak times. 2. Giving groups printer priority (AKA, your boss)

Same port, same print server (computer that runs printer software, and receives and processes documents from clients)-- same print device (hardware)

Note

• Start Printing after last ... occupies the least amount of printer time.
• Start Printing after first ... printer may have to wait if it can print faster than the document spools.

Available for: 1. Windows NT 4, 3.51, 3.1. *Only NT 4 drivers will automatically be updated on the clients. 2. Windows 95 3. All other OSs must be installed manually.

In addition to installing drivers on the client, the following Services must be installed on NT Server:

To connect to a TCP/IP print device (hardware) on your network (TCP/IP print service is also referred to as LPD, which stands for Line Printer Daemon). To connect to a printer that uses LPD service, you need to know the IP address of the print server and the printer name as specified on the LPD print server.

Printer Security permissions CANNOT be managed remotely by Server Manager - period. You must use Windows Explorer. Windows 95: you use Explorer .

What do these permissions mean in English?

• Full Control - Complete access and admin control of the printer
• Manage Documents - control any job sent to printer BUT CANNOT CONTROL THE PRINTER ITSELF
• Print - View all jobs sent to printer ; CONTROL ONLY THEIR OWN JOBS
• No Access - You got it.

Taking Ownership - lets you change printer administrators. User who installed printer is owner. If User that installed was part of Administrators Group, Administrators Group owns it. Administrators Group can take ownership of any printer.

Form to Tray Assignment - define paper size and width (form) to paper sources (example: upper tray ; lower tray).
Installed Memory - does not detect automatically ; you must specify manually.
Page Protect - creates page in memory before printing ("... ensures complex documents print correctly.")

"A print server is the computer that connects one or more print devices (hardware) to the network and shares them with other networked computers. A print server can also be a special hardware device that connects a print device to the network with a net tap on one side and a parallel or serial port on the other side."

Document Management (Document Specific)

Document>Pause>

• Resume - Printer will try to finish printing the rest of the document in the event of a paper jam.
• Restart - Printer will start printing again from the beginning in the event of a paper jam.
• Cancel - another way to delete a document; click on the document and hit the "delete" key on your keyboard.
• Properties:
  • You can notify anyone on a specific document by entering the name of person to be notified
  • You can also change a document's priority so it is printed before others.
  • You can schedule a document to printed at a specific time

Printer Management (the entire printer, AKA, affects ALL documents sent to printer)

Printer>

• Pause Printing -
• Set as Default -
• Document Defaults -
• Sharing - brings up Sharing Tab
• Purge Print Documents - deletes all
• Properties

Default directory for print spooler is \SystemRoot\System32\Spool.
HKEY_ LOCAL_ MACHINE \ System \ CurrentControlSet \ Control \ Print \ Printers

1. Connectivity to SNA (Systems Network Architecture) gateways
2. Connecting to network-attached printers, such as HP JetDirect

Troubleshooting Checklist: User can't print to Local Printer (lessons from the trenches)

• Are the network printers grayed out? Right Click > Properties > uncheck "work offline."
• Is the network printer mapped correctly? Is it the print driver? Remove / Reinstall Driver
• Is it the print device's memory? Turn the power off - wait 5-10 seconds, turn the power back on. This
  clears the print device's memory
• Is the hardware (print device)? Is the print device on? Is the cable plugged in? Is there paper? Is the printer
  jammed? Is it online? Is there ink in the printer's cartridge(s)?
• Is the ... \ Spool folder full? Clean it (EMFxxx.tmp and .spl). Does the PC have enough memory (a good indication that it doesn't is when the printer icons disappear) ?
• Is there enough space on the hard disk? Scandisk - check hard drive integrity
• Try printing directly to the printer. Try Details Tab> Increase Printer timeout settings.
• Is it application specific? Is the correct printer selected in the application?
• Is it document specific? Is the document your application is using in the correct format? Is it
  corrupt?
• Is the document or application corrupt? Can you print to a file? Is an application generating
  corrupt output? Is it the software? Remove / Reinstall software
• Can you print directly to the port? "copy /b filename lpt1:" Can you print from DOS? "copy
  filename /b prn"
• Try printer self test. Is the printer cable functioning correctly? Having done all these steps,
  try a new cable. Or maybe, try  a new cable somewhere in-between :-)

Troubleshooting Checklist: User can't print to Network Printer (lessons from the trenches)

• Try Local Printing troubleshooting first (isolate network printer problem)
• Try a print test on the printer itself
  • If it works - do a print test on the "network printer box"
  • If it doesn't work - Problem is the printer itself
• If the Print Test from "network printer box" works
  • test the port
  • If the port is dead, well there ya go ...
  • If the Print Test from "network printer box" fails
    • replace the cable. If that doesn't work:
    • replace "network printer box"
  • If the Printer works, "network printer box" works, and port is good
    • Check the print queue from any PC with printer mapped to that printer. Usually - print queue will contain stalled job. Go to User's PC, Pause document itself, Cancel document itself. Still no dice?
    • To the Server: Purge and/or Start/Stop Spooler Service
  • If all else fails: Unplug the "network printer box" box for about 30 seconds and plug it back in.

Troubleshooting MISC. Keyword (problem) = Keyword (solution)

• access = permissions, driver
• garbled = driver
• thrashing = disk space
• Documents won't print and you can't delete them (AKA, print jobs stuck in spooler) = Stop and Start Spooler Service
• 16 bit out of memory = default printer not selected
• MS-DOS sent to NT and not printed = program must terminate ;  driver
• Check status and CPU usage of SPOOLSS.EXE using the Task Manager.
• Paper jam occurs: Restart from the Document menu > the printer will start printing again from the beginning.
• Paper Jam Printer Pool: "You have a printer pool that consists of Printer 1 and Printer 2. Printer 1 is printing a job and Printer 2 is idle. A paper jam occurs on Printer 1?s print device. What will happen to the rest of the job that was being printed? The print job is held for completion by Printer 1 until the device is fixed."

HKEY_ LOCAL_ MACHINE\ SYSTEM\ CurrentControlSet\ Control\ Print\ Provider ServerThreadRunning (default = 0 REG_SZ)

• When you share a printer in Windows NT, the spooler creates a thread that broadcasts a message on all of the print server's installed protocols to all other Windows NT print servers, informing the other print servers of the new print share. Each of these print servers adds the new print share name to its local printer browse list. Also, each print server rebroadcasts the list of its local printers to all other print servers every 10 minutes. This ensures that all Windows NT print servers have current browse lists, but it also causes network traffic. To disable the printer browse thread (Disabling the thread will reduce network traffic, but it also keeps other print servers from knowing about new print shares) update the following registry path to a 1 rather than a 0. HKEY_ LOCAL_ MACHINE\ SYSTEM\ CurrentControlSet\ Control\ Print\ Provider ServerThreadRunning (default = 0 REG_SZ)